Large Equipment Dealers: Gain Savings, Not Overhead.

You may be surprised to know that for heavy equipment dealerships like Caterpillar (Cat), annual non-Cat spending ranges anywhere from $40 million to $100 million. Many Caterpillar dealerships in North America use Verian to save an average of more than $1 million per dealership per year. This type of experience helps us quickly understand the nature of the challenges your dealership may be facing and get down to business. Our suite of solutions offers the flexibility to operate in dealerships with or without centralized purchasing departments.

How it Works

With complete visibility into all spending, Verian helps large equipment dealers electronically account for labor and parts in the system so that these costs can be billed back to customers.

Verian is a cloud-based software solution that automates the entire Purchase-to-Pay cycle from order requests to approvals to work orders and payment, getting employees the supplies and parts they need while capturing all spending information in one system.

This gives you full control and insight into spending details to:

  • Maximize billable charges and ensure you’re never miscoding items as overhead
  • Aggregate spending across your organization to get lower bulk order prices
  • See total cost of ownership for assets by capturing all costs associated with maintenance and parts
  • Track budgets in real time

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The Verian purchasing system organizes and standardizes the items you order, capturing detailed spending data that can be used to help identify opportunities for vendor consolidation and volume discounts with:

  • Catalog-based eProcurement that expedites the ordering process
  • Flexible approval workflows that routes approvals via email and mobile devices
  • Efficient capture system that accelerates reconciling invoices with PO and receiving data


Verian plugs holes in procurement processes to ensure complete accuracy of orders and billing processes. We’ve saved our Cat customers millions of dollars solving problems like these:

  • Verian applications integrate with your work order and A/P systems to ensure proper revenues
  • Key information is captured on the front end and passed through without requiring re-entry of data


Verian helps heavy equipment dealerships verify invoices without purchase orders and effectively post them to work orders:

  • Non-PO invoices are converted into online records and routed electronically to service technicians
  • Technicians post the charges to appropriate work orders and approve the invoices
  • Invoices are routed to accounting or directly into systems like CODA or SAP


Verian interfaces with systems like DBS Allied Inventory to automate the reordering of allied parts, making the process much more efficient for everyone involved with:

  • Immediate reorder of parts as par levels are reached in the allied inventory system
  • Automated reordering of parts to reduce the risk for over/under orders and out-of-stocks
  • Elimination of risky double data entry and cumbersome ordering processes


At Verian, our mission is to make people’s lives easier and their work more valuable. Our core values are centered on customer success, cohesive teams, and stable, profitable growth. Our commitment to these values is why we deliver the most successful customer projects faster than anyone else.