eProcurement for Retail:

Get More Bang for Your Buck

Aisle by aisle you’ve maximized the buying and paying for your merchandise, but what about behind the counter, the landscape, the lights, the cleaning, the utilities – everything that keeps your stores up and running and looking pristine – are you tracking those expenses and getting the most for your money? Now you can with eProcurement for Retail.

Whitepaper: procurement software for purchasing and invoicing automation

How it Works

Verian’s eProcurement solution for Retail automates the entire Purchase-to-Pay cycle to capture all of your spending – direct and indirect – in one system. This replaces outdated manual process with faster, smarter, and easier electronic capabilities.

Verian can help you save by:

  • Aggregating spending across your organization to take advantage of bulk ordering
  • Better understanding total cost of ownership by capturing purchase of non-resalable goods like janitorial services, bags, facilities maintenance, and more
  • Verifying invoices by easily accessing contracts and ensuring charges are for open locations
  • Tracking budgets in real time for construction projects
  • Ensuring accurate accruals with invoices going into a system, not sent to individual stores
  • Prevent leakage by easily detecting kick-backs, exceptions, and phony vendors

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More Control Over Construction & NFR Spending

To ease NFR purchasing, requisitioners order goods from electronic catalogs with contracted prices built in. To make construction purchasing easier, our solution flows the bill of materials directly from AutoCAD (or other CAD programs) into our purchasing system – eliminating the need for any manual data entry:

  • All goods from the BOM are automatically keyed to the correct items in an electronic catalog
  • Requisitioners order products as individual items or as a kit of goods
  • Everything you need can be procured, from NFR items like hangers, bags, and toilet paper to promotional materials, store fixtures, IT equipment, office products and services through easy-to-use online catalogs
  • Track spending, negotiate volume discounts and gain visibility into all indirect spending

Streamlined Invoice Processing

Verian’s Invoice Manager captures paper invoices and electronically merges all supplier invoices into your financial system, whether you receive them via mail, fax, email, portal or EDI/cXML, so you can:

  • Automatically calculate accruals, sort, and route invoices for approval
  • Match invoices to original contracts or vendor quotes to ensure you’re paying the agreed price
  • Use email and smart phone authorizations to speed approval process

Visibility into Construction Budgeting

eProcurement for Retail creates a central data repository for construction spend that can be accessed, updated, and shared across the enterprise, enabling you to:

  • Connect project management and accounting systems
  • Reconcile each system with updated budget and spend-to-date information
  • Give everyone real-time visibility into every line item of every construction budget

Easier Expense Report Creation

Verian’s Expense Manager makes it easy for both retail managers and employees to create, process, and approve expense reports. You can easily:

  • Integrate expense reports with TripIt, organizing trip details into one online master itinerary
  • Associate trips, travel expenses, and receipts in just a few clicks
  • Automatically calculate mileage reimbursement through Google Maps
  • Capture paper receipts and send to the Verian system with your smartphone

At Verian, our mission is to make people’s lives easier and their work more valuable. As part of the Basware family, we accomplish this by offering market-leading networked Purchase-to-Pay solutions, e-invoicing, and innovative financing services. As the largest open business network in the world, we connect businesses in over 100 countries and territories around the globe, enabling them to grow and unlock value across their operations. Small and large companies around the world achieve visibility and control over spending, significant cost savings, more flexible payment terms, greater efficiencies and closer relationships with their suppliers by simplifying and streamlining financial processes.