Advance Your Purchasing
More than ever, organizations need to reduce their spending on goods and services. Verian Technologies’ Purchase Manager gives you intelligent tools to reign in maverick spenders and get a deeper level of visibility and control over organizational spending.
All catalog and non-catalog requisitioning is done through a Web-based interface that has the look and feel of common online retail shopping sites. The process is intuitive and simple for employees at all levels.
Because the system is incredibly simple, intuitive and easy to use, you can expect easy adoption from front-line users right from the start. Detailed reporting, analysis and control systems makes Purchase Manager equally popular with management.
Purchase Manager can serve as a stand-alone application or work in concert with Verian Technologies’ suite of intelligent purchase-to-pay solutions.
Download Purchase Manager Data Sheet
What Can the Solution Do for Me?
Web-Based Requisitions
Are your employees wasting too much time and energy requisitioning? Modeled after online retail sites, our interface is user-friendly and reduces requisitioning to just a few mouse clicks. Users are given a shopping cart and several different search options, depending on their level of experience with the system. Requisitions can be split by line item if buyers have separate responsibilities.
Approval Routing
Instead of paper approvals getting lost in the shuffle or languishing on desks, route your approvals via email. The system integrates with smart phones for mobile notifications and alerts, allowing users to approve or reject requisitions by line item on the go.
PO Creation & Delivery
Manually sending your purchase orders to vendors adds an unnecessary step in your process. When requisitions are approved, the system automatically generates POs and delivers them to your vendors via fax, e-mail, EDI/XML, or posts to our Supplier Portal for vendor download.
Request for Quote (RFQ)
Organizations are often required to get multiple quotes on goods or services prior to committing to spend. RFQ functionality allows you to quickly and easily create and post RFQs online for supplier review and response. Once bids are received, they can be analyzed, evaluated and processed into catalogs or orders.
Receiving & Reconciliation
Manual matching is an extremely time-consuming process. Purchase Manager automatically matches the invoice, PO and receiving documents to assure a three-way match in the system. The system automatically detects discrepancies that have exceeded your thresholds and routes notifications to a predetermined list of recipients for resolution.
Reporting
Purchase Manager has a dashboard of reports designed to put actionable, up-to-date information at your fingertips. Use spend data to analyze purchasing trends and evaluate vendors to identify volume purchasing opportunities and gain leverage in negotiations. Integrate with your financial system to receive notifications if budgets are about to be overspent. The system also includes a report writer that helps you quickly and easily create your own custom reports.
Advanced Budget Management
When coupled with Budget Manager, all spending can be tracked and managed against a variety of budgets. Learn More
Inventory & Materials Management
When you look at your inventory, do you find that visibility across locations and warehouses is inadequate, demand is uncertain and communication between locations is minimal or nonexistent? Inventory & Materials Manager allows all staff to be aware of stock levels and ensures optimized inventory. Inventory & Material Manager empowers you with real-time information that enables you to make decisions based on real-time data. Learn More
Key Benefits
- Reduce the cost of the goods and services you purchase
- Reduce approval workflow bottlenecks
- Gain visibility into spending
- Gain greater negotiating power and vendor accountability
- Increase efficiency and reduce paper in accounts payable
- Decrease cycle times in the purchase-to-pay process
- Ensure compliance with Sarbanes-Oxley Act
- Ensure purchases comply with your internal policies
- Eliminate maverick spending
- Prevent overspending