Expense Manager

Verian Technologies’ Expense Manager automates the process of planning travel and then submitting, routing, processing and reimbursing expense reports. Expense Manager is 100% Web-based software and can either reside on your organization’s computers or on a 3rd-party’s computers in a secure, “hosted” on-demand environment.

With Expense Manager, managers gain a real-time view over spending trends in their areas, giving them the information they need to make better-informed decisions in less time. Managers quickly determine whether to focus on changing employee behavior or optimizing organizational policy as expense information is routinely analyzed.

Highlights of Expense Manager:

• Reduce the time for an employee to complete an expense report by 50%
• Download data from credit card issuers – we support both corporate-liability and personal-liability cards
• Create and approve expense reports offline on a remote computer or handheld devices
• Route expense reports for approval automatically based on your existing policy
• Automatically separate line items on expense reports for review by different approvers
• Automatically enforce per diems and other spending limits by employee, locale and type of expense
• Reduce AP handling time by up to 77% with our easy-to-use reconciliation process
• Produce control reports that let you monitor expense activities and detect trends by employee, group, location, cost center, etc.
• Integrate with scanning systems to capture receipts digitally
• Submit expense pre-approvals before a trip and easily manage cash advances
• Link expenses to projects for project expense tracking and customer billing
• Post expenses to your AP or Payroll system through an automatic interface
• Maintain a complete audit trail for transactions related to reimbursement
• Use expense data for leverage to negotiate 5%-15% discounts with hotel chains, car rental agencies, airlines, etc.