Verian

Expense Manager

Faster Creation. Better Visibility.

Travel and expense is an oft-overlooked area to reduce spending. But easier creation, better controls and stricter policy enforcement through automation can produce big savings in time and money, including:

• Reducing the cost of every expense report by 72%
• Reducing expense report creation time by 50%
• Reducing AP handling time by 77%

Expense Manager gives your employees the power to quickly and easily create and approve expense reports on any computer or smart phone. Expense Manager not only automates your expense report process, it also gives your managers real-time spending intelligence of trends in their areas.

All catalog and non-catalog requisitioning is done through a Web-based interface that has the look and feel of common online retail shopping sites. The process is intuitive and simple for employees at all levels.

Download Data Sheet

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EXPENSE DATA ACQUISITION

To make expense data acquisition fast and easy, Verian offers employees several ways to capture and enter expenses into the system.

Exclusive Features

• Enter reports directly in the system or download from credit cards
• Capture receipts digitally instead of carrying paper around
• Integrates with TripIt to create expense reports in a few clicks

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AUTHENTICATION

Once expense data is in the system, Expense Manager provides robust authentication capabilities. From automatic discrepancy detection to mileage verification, Expense Manager ensures policy compliance.

Exclusive Features

• Automatically enforce per diem rates, accommodations and qualified expenses
• Employees receive automatic email notification when entries require review
• Integrates with Google Maps to automatically calculate and verify user-entered mileage

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APPROVAL

Expense Report approvals can add days – even weeks – to cycle times. The Verian system eliminates delays with a flexible workflow engine that allows organizations to create approval routes based on existing policies.

Exclusive Features

• Managers receive alerts when expenses are out of compliance
• Employees receive automatic email notification when entries require review
• Managers can submit expense pre-approvals before leaving for trips or vacations

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REIMBURSEMENT

Responding to questions about employee reimbursement can be very time consuming. Expense Manager ensures employees are paid on time.

Exclusive Features

• Automate payment through direct deposit
• Employees receive automatic email notification when entries require review
• Expenses post to AP system or payroll automatically

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REPORTING

Expense Manager has a dashboard of reports to help monitor expense activities and detect trends by employee, group, location or cost center. When Expense Manager is used in conjunction with other Verian modules, a consolidated view of all departments spending, including goods, services and travel, can be generated in just a few clicks.

Exclusive Features

• Link expenses to projects for expense tracking and customer billing
• Ad-hoc report builder
• Expense information is available online for auditing