Purchase Manager
Key Benefits
- Reduce the cost of the goods and services you purchase
- Reduce approval workflow bottlenecks
- Gain visibility into spending
- Gain greater negotiating power and vendor accountability
- Increase efficiency and reduce paper in accounts payable
- Decrease cycle times in the purchase-to-pay process
- Ensure compliance with Sarbanes-Oxley Act
- Ensure purchases comply with your internal policies
- Eliminate maverick spending
- Prevent overspending
- Flexible deployment options
Gain control and visibility of your spend
Gain more efficient and effective purchasing by automating the requisition, approval, purchasing, receipt and reporting of all spending – regardless of commodity, approval process or vendor. Organizations who utilize purchasing software can expect to:
- Reduce total spending by 1.9%
- Have a 24% lower cost of procurement
- Gain 45 days more visibility into corporate expenditures
- Be five times more likely to avoid expenditures
- Have “auditable” control of all expenditures, PO modifications and approvals
- Earn a 65% higher internal customer satisfaction level
All catalog and non-catalog requisitioning is done through a Web-based interface that has the look and feel of common online retail shopping sites. The process is intuitive and simple for employees at all levels.
ITEM SEARCHING
You want users to spend as little time as possible finding what they need. In our system, users can search by any number of categories including keyword, vendor, category or supplier.
Item Searching Level of Ease Easy Speed of Adoption Very Fast
Exclusive Features
- Users can search through existing inventory before buying new
- Side-by-side comparisons
- Searched can be influenced by weighted categories
- Search based on vendor, SKU, category, etc.
REQUISITIONING
Modeled after online retail sites, our interface is user-friendly and reduces requisitioning to just a few mouse clicks. Users simply find what they need, fill up a shopping cart, and checkout.
Requisitioning Level of Ease Easy Number of Clicks 1-2 Speed of Adoption Fast
Exclusive Features
- GL coding at the line-item level
- Add attachments and notes at the header or line level
- Cost centers, GL codes, locations and other master data can be setup as look-ups or drop-downs to enhance ease-of-use and reduce errors
- Support for multi-language needs
APPROVING
Instead of paper approvals getting lost in the shuffle or languishing on desks, route your approvals via email. The system integrates with smart phones for mobile notifications and alerts, allowing users to approve or reject requisitions by line item on-the-go.
Approving Level of Ease Easy Number of Clicks 2-3 Speed of Adoption Very Fast
Exclusive Features
- Line-item/project-based approval
- Auto-escalation
- Highly configurable approval setup
- Support for multi-currency needs
BUDGETING
Take the guesswork out of financial decisions by providing instant intelligence into the status of your budgets.
Budgeting Level of Ease Easy Speed of Adoption Very Fast
Exclusive Features
- Get real-time payment and budget updates from your financial or budgeting system
- Setup and track budgets based on multiple budget types
- Budget visibility at req creation, submission, approval and PO creation
- Prevent requisition/PO approval or add additional approvals if no budget is available
PURCHASING
When requisitions are approved, the system automatically generates POs and delivers them to your vendors via fax, e-mail, EDI/XML, or posts to Supplier Portal/Supplier Network for vendor download.
Purchasing Level of Ease Easy Number of Clicks 1-3 Speed of Adoption Fast
Exclusive Features
- Blanket PO capability
- Multiple ship-to’s on same PO
- Create, distribute and manage RFQs
- Prevent requisition/PO approval or add additional approvals if no budget is available
RECEIVING
Purchase Manager automatically matches the invoice, PO and receiving documents to assure a three-way match. The system automatically detects discrepancies that have exceeded your thresholds and routes notifications to a predetermined list of recipients for resolution.
Receiving Level of Ease Very Easy Number of Clicks 2 Speed of Adoption Very Fast
Exclusive Features
- Over/under receiving based on tolerances
- Support for combination of centralized and decentralized receiving by location
- Create, distribute and manage RFQs
- Supports multi-step receiving
MANAGING INVENTORY
Empower staff with real-time information that enables them to optimize inventory. Learn more.
Inventory Management Level of Ease Easy Number of Clicks 1-2 Speed of Adoption Fast
Exclusive Features
- Ability to order from internal inventory
- Warehouse-specific item profile
- Support for weighted average cost
- LIFO/FIFO support
REPORTING
Purchase Manager has a dashboard of reports designed to put actionable, up-to-date information at your fingertips. Use spend data to analyze purchasing trends and evaluate vendors to identify volume purchasing opportunities and gain leverage in negotiations.
Reporting Level of Ease Very Easy Number of Clicks 1-3 Speed of Adoption Very Fast
Exclusive Features
- Ad-hoc report builder
- Use third-party report creation tools to directly access procure-to-pay data
